{"id":361,"date":"2024-12-17T16:29:33","date_gmt":"2024-12-17T16:29:33","guid":{"rendered":"https:\/\/policies.pstcc.edu\/?page_id=361"},"modified":"2025-01-06T00:29:41","modified_gmt":"2025-01-06T00:29:41","slug":"policy-052000","status":"publish","type":"page","link":"https:\/\/policies.pstcc.edu\/?page_id=361","title":{"rendered":"POLICY 05:20:00"},"content":{"rendered":"\n

INVENTORY METHODS FOR TBR LIBRARIES<\/strong><\/h2>\n\n\n\n

This policy is consistent with Tennessee Board of Regents Policy No. 4:05:01:01<\/a>.<\/p>\n\n\n\n

Purpose<\/p>\n\n\n\n

The purpose of this policy is to establish Tennessee Board of Regents policy regarding inventory methods for libraries in the TBR System.<\/p>\n\n\n\n

Policy<\/p>\n\n\n\n

    \n
  1. Inventory Method\n
      \n
    1. In the Tennessee Board of Regents libraries, collections vary significantly in size
      and in the type of material contained; consequently, the mandate of a specific or
      uniform inventory method for all of the libraries to follow is not appropriate. The
      cost of conducting a systematic inventory of book stock and other library
      materials is also an important management consideration in TBR libraries.\n
        \n
      1. A full or partial inventory or census may be conducted annually to meet
        TBR requirements for materials accountability, and to meet the guidelines
        of internal accounting and administrative control that are cited in the
        Financial Integrity Act (T.C.A. \u00a7 9-18-102).<\/li>\n\n\n\n
      2. If a TBR library chooses to do an inventory, one of the two following
        methods should be used:\n
          \n
        1. A partial inventory that covers the entire collection over a two to
          five-year period; or<\/li>\n\n\n\n
        2. An annual or biennial book census using a reliable sampling
          technique derived from an authoritative statistics textbook that
          explains how to do standard deviation calculations.<\/li>\n<\/ol>\n<\/li>\n\n\n\n
        3. In order to meet the guidelines of internal accounting and administrative
          control that are cited in the Financial Integrity Act, TBR libraries not
          choosing to do an inventory must annually report to their institutions the
          numbers of library materials withdrawn from their collections.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n\n\n\n

          Sources: TBR Policy 04:05:01:01; T.C.A. \u00a7\u00a7 49-8-203, 9-18-102<\/p>\n\n\n\n

          \n\n\n\n

          Revised by TBR June 30, 1989
          Revised by TBR April 2, 2004
          Revised by TBR September 28, 2007
          Reviewed\/Recommended: President\u2019s Council, November 27, 2023
          Approved: President L. Anthony Wise, Jr., November 27, 2023<\/p>\n","protected":false},"excerpt":{"rendered":"

          INVENTORY METHODS FOR TBR LIBRARIES This policy is consistent with Tennessee Board of Regents Policy No. 4:05:01:01. Purpose The purpose of this policy is to establish Tennessee Board of Regents policy regarding inventory methods for libraries in the TBR System. Policy Sources: TBR Policy 04:05:01:01; T.C.A. \u00a7\u00a7 49-8-203, 9-18-102 Revised by TBR June 30, 1989Revised […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"policy-template-1","meta":{"footnotes":""},"class_list":["post-361","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/policies.pstcc.edu\/index.php?rest_route=\/wp\/v2\/pages\/361","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/policies.pstcc.edu\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/policies.pstcc.edu\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/policies.pstcc.edu\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/policies.pstcc.edu\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=361"}],"version-history":[{"count":1,"href":"https:\/\/policies.pstcc.edu\/index.php?rest_route=\/wp\/v2\/pages\/361\/revisions"}],"predecessor-version":[{"id":363,"href":"https:\/\/policies.pstcc.edu\/index.php?rest_route=\/wp\/v2\/pages\/361\/revisions\/363"}],"wp:attachment":[{"href":"https:\/\/policies.pstcc.edu\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=361"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}