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POLICY 08:12:00

SHIPPING AND RECEIVING

This policy is consistent with TBR Purchasing Policy: 4.02.10.00.

Purpose

This policy defines Shipping and Receiving policies for Pellissippi State Community Collegeand establishes procedures for proper handling of Shipping and Receiving.

Policy

  1. All delivery persons with merchandise for Pellissippi State Community College should be directed to Shipping and Receiving at the Physical Plant Building on the Hardin Valley Campus.
  2. Merchandise is matched with the purchase order and checked to ensure correctness.
  3. A Key Request receiving form is completed and attached to the merchandise.
  4. Merchandise will be delivered to the designated person, who will sign for the product and keep the yellow copy of the Key Request form.
    1. Within three business days, the receiver/designated person should:
      1. Verify the items and item quantities on the key request match the items and quantities on the PO
      2. Enter receiving in Pellibiz.
  5. Materials which are to be shipped by UPS or freight lines should be delivered to Shipping and Receiving to be processed.
  6. All return orders must be accompanied by a Return Goods Report. After completion, Purchasing will assign a document number. Forms are available via the Accounts Payable webpage.
  7. Boxes must be sealed and addressed by the department that is shipping the merchandise.
  8. Shipping and Receiving staff will decide which carrier to use, based on weight, destination, amount, and type of merchandise being returned.

Approved: Executive Council, March 4, 1991
Approved: President Allen G. Edwards, October 10, 2001
Reviewed: President’s Staff, December 11, 2006
Approved: President Allen G. Edwards, December 11, 2006
Editorial Changes: July 1, 2009
Reviewed/Recommended President’s Council, November 25, 2013
Approved: President L. Anthony Wise, Jr. November 25, 2013
Reviewed/Recommended, no changes, President’s Council, March 4, 2019
Approved: President L. Anthony Wise, Jr., March 4, 2019
Reviewed/Recommended: College Council, January 27, 2025
Approved: President L. Anthony Wise, Jr., January 27, 2025

Pellissippi State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, sexual orientation, gender identity/expression, pregnancy, disability, age (40+), status as a protected veteran, genetic information, or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to all employment and education programs and activities. View the nondiscrimination policy. For questions or concerns, please contact George Underwood.