POLICY 08:05:02

LETTERHEAD AND STATIONERY

This policy is consistent with Tennessee Board of Regents Guideline G-090. Purpose The following guidelines set forth considerations for the printing and use of letterhead stationeryfor all units of the Tennessee Board of Regents System. They are in accordance with the general rules and regulations of the Higher Education Publications Committee. Policy/Guideline I. General Statement

Each institution shall develop implementing procedures consistent with these guidelines. Exceptions to the guidelines are subject to prior approval by theChancellor.
Each president shall designate an individual, office, or committee to approve theprinting and purchase of all letterhead stationery bearing the name of the institution and be responsible for enforcement of the institution’s guidelines.
Different types of letterhead on each campus shall be kept to a minimum.
The following shall apply to all stationery printed or purchased with institutionalfunds:
1. Letterhead
  1. All letterhead shall be printed on 8 1/2″ x 11″ or smaller standardsize, 20 or 24-pound white or colored paper with a bond, wove or laid finish, No. 4 grade, with or without watermark, with 25% or less cotton fiber.
  2. All letterhead shall be printed with no more than a three color inklogo.
  3. The institution name shall appear at the top or bottom of the page.
  4. Names of offices or individual titles, addresses, and phonenumbers may be printed on letterhead; however, no individual names may be printed on letterhead.
  5. All letterhead shall be professionally printed, whether by the institution, the State, or commercial printer, without benefit of any engraving, thermograph printing, or any form of raised letter printing.
2. Envelopes
  1. All stationery envelopes shall be printed with no more than threecolor ink on 24-pound white or colored wove or laid paper, in standard sizes, with the name and address of the institution printed in the upper left corner in accordance with postal regulations.
As an alternative to letterhead stationery, less expensive inter-office memoranda should be used for on-campus or informal correspondence.

Sources TBR Guideline G-090; T.C.A. § 49-8-203 Adopted by TBR: November 8, 1982 Revised by TBR: July 1, 1984. Revised by TBR: November 8, 2006. Reviewed/Recommended: College Council, January 27, 2025 Approved: President L. Anthony Wise, Jr., January 27, 2025

Pellissippi State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, pregnancy, disability, age (40+), status as a protected veteran, or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs and activities. View the nondiscrimination policy.

Any Pellissippi State employee, applicant, or student who has reason to feel that they have been harassed or affected by discrimination, or who has any other concerns or questions about equal opportunity, should contact the following: Executive Director of Institutional Compliance, Title IX Coordinator/Title VI Officer/ADA Officer/ Pellissippi State Community College Goins Administration Building, Room 258 10915 Hardin Valley Road P.O. Box 22990 Knoxville, TN 37933-0990 Office: (865) 539-7354. Questions about services and facilities for students with disabilities should be directed to the following: Director of Disability Services Pellissippi State Community College Lamar Alexander Building, Room AL 136 10915 Hardin Valley Road P.O. Box 22990 Knoxville, TN 37933-0990 (865) 539-7153